Baby Sensory terms and conditions/policies
Baby Sensory’s Terms and Conditions aim to present a fair sustainable structure to all. We aim to provide the highest quality classes for all our customers, as is our need to secure the regular employment to secure the best Class Leaders and venues available.
We are committed to the safety of all persons who attend our lessons and to deliver the highest standard of service.
Participating in a Baby Sensory class is entirely at your own risk without any proven negligence, breach of duty of care or lack of due diligence by Baby Sensory Ltd., your local Franchise or its employees.
Payment is through our online booking system. You will receive an email acknowledging your booking, detailing payment methods. You can pay by BACS, cheque or if you already attend classes in cash. We do not advise sending cash by post. Please note your place will be cancelled if the class fee is not received. For longer terms of 10 weeks or more you are welcome to pay in two equal instalments. The final instalment must be received before the start of the term.
Confirmation of place
If payment is made through any other way than card payment using the online booking system, your place will only be confirmed on full payment. An acknowledgment will be sent with payment details however booking confirmation will only be sent when payment is received. If you pay using the online booking system, you will receive an automated reply confirming your place.
A course or event may be amended or cancelled provided you inform the Franchisee in writing within 7 days of the course commencing. Please note an administration fee of £10.00 will be applied for any changes made.
You may offer your place to a friend as a gift provided you inform your Class Leader
Thank you for your understanding and co-operation.
Holidays and sickness policy:
Regrettably we cannot offer discounts or refunds to cover holidays or sickness due to the need to ensure continuity of service.
You may offer your place to a friend if you are unable to attend a session. Please contact the office informing them of the person who will be taking your place, their baby's name, date of birth and their contact number.
Baby Sensory offers local discounts for twins if brought by one adult sitting within the teaching circle.
A parent with twins will need to have either another adult or an arrangement with another parent, should they need to take one of the twins to the bathroom. The Class Leader can never be responsible for your child.
Supervision and withdrawal of service
All children must be supervised at all times and not left unattended. The Class Leader cannot be responsible for a child at any time. Regrettably as our classes are designed for babies from the age of birth to 13 months only, older siblings cannot attend unless specifically invited.
Should a carer or associated visitor behave in a way that the Class Leader feels is unreasonable then the company reserves the rights to withdraw the provision of classes to the client.
No later than two weeks before your term runs out your class leader will ask you whether you wish to renew for another term. The Class Leader will inform you of the mechanism to rebook your space and payment terms. Note however that places remain on a first come first served basis.
Cancellation of Classes policy:
Baby Sensory will endeavour to run classes during bad weather e.g. snowy conditions. However should we need to cancel due to safety concerns, parents will be notified/contacted (please check your local Baby Sensory Facebook page and make sure your phone number is are kept up to date on our register).
An additional class will be offered if we have to cancel a class or refund against a future term’s fees. Regrettably we cannot automatically offer cash refunds.
Parents are asked to keep their babies at home if they have a serious infection and to inform the setting as to the nature of the infection so that other parents can be alerted.
Please keep your baby at home if he/she:
• Has a fever or has had one in the previous 24 hours
• Has had an upset stomach or diarrhoea in the previous 48 hours
• Has heavy nasal discharge
• Has discharging eyes
Has symptoms of a possible communicable diseases such as:
• Chicken pox
• German measles
• Whooping cough
• Scarlett fever
• Hand, foot and mouth disease
We cannot offer a refund for a lesson missed due to illness you may offer your place to a friend, who also has a baby, to the session. You would need to inform your Class Leader in this instance.
Commitment to Equal Opportunities:
Baby Sensory has a commitment to ensure that the equipment and activities are value and worth to everyone regardless of race, culture, language, gender, age, experience, religion, background, ability or disability.
The information on this form contains personal data.
Baby Sensory and Toddler Sense will record, process and keep your personal information secure in accordance with the Data Protection Act 1998. Information will not be passed onto a third party unless you have opted in during the booking process.
Videos, photographs and confidentiality
We love you taking pictures or videos of your children during the course provided it doesn’t interfere with the class. In addition please always be sensitive of taking pictures of others without their permission. If you are asked to stop, please do respect the rights of others.
In addition if the Class Leader feels that the amount of video is excessive, not just short clips, then you may be asked to stop.
Please remember that much of the content of the class is under copyright and while we are very happy for you to practice at home, these are not to be incorporated into another public activity without our permission.
Protection of property
Please note that your property left in prams or bags is your responsibility and Baby Sensory cannot take any responsibility for the safeguarding of these items.
Health & Safety and Hygiene Policies:
Baby Sensory follows rigorous internal checks of the venue and its own equipment to ensure that they are clean and safe. Daily Risk Assessments are conducted.
Baby Sensory asks all parents and carers to remove their shoes while in class in order to reduce the chance of transmission of microorganisms. Shoes need to be worn to visit the bathroom within class times and care exercised to avoid slips.
Baby Sensory is a Gold Accredited member of the Children’s Activities Association and meets their standards in all operational aspects.
Changes to Terms and Conditions
Baby Sensory from time to time updates these T&Cs. It will inform you of changes through regular channels of communication and you have 14 days to opt out of accepting changes in writing. Failure to do so will entitle Baby Sensory to treat this agreement with you as being updated with the changes.